Product
DreamTec’s onboard stock, order and control system for LPG and oil distribution features a unique meter tracking technology and ERP integration so that you can manage your stock and resources to make informed decisions that add value to your business in real-time.
Meter Tracking
Meter tracking is specifically designed for fuel distribution companies seeking greater control over their physical and human resources. Quick and simple to set up, it relies on sophisticated proprietary software that gives you complete visibility over your fleet and stock movements. Combining a meter tracking device and a feature loaded, easy-to-use online dashboard, meter tracking provides you with the information and tools you need to truly transform your business.
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A meter tracking device is fitted to each truck in your fleet – installation is easy and no driver training is required.
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The device reads data from the truck’s electronic meter.
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Information from the meter is layered with GPS coordinates every six seconds and transferred to the online dashboard.
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Combined meter and GPS data is configured through the system to present insightful, accurate and actionable analysis.
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Your office team can monitor vehicle and stock movements in real time.
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The integrity of your stock and the safety of your personnel are protected throughout the day.
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Real-time data and reporting tools assist immediate and longer-term business decisions.
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The search-back facility reduces administration time and quickly resolves customer queries.
Onboard Stock Management
Onboard stock, order and delivery control offers a full mobile solution for distribution-based businesses. It is designed for companies looking to move away from unreliable electronic or paper systems and to gain greater accuracy and productivity across their field and office teams. Integrating with your ERP or accounts software, onboard stock control creates a cycle of critical data. This data runs from your ERP software through the DreamTec Systems online dashboard to the driver’s handheld computer and back again – giving you control over your resources and transparency across all movements and transactions within your business.
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DreamTec Systems onboard stock control is integrated with your internal ERP software.
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Your office and driver teams receive training on the new system.
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ERP data flows through the online dashboard to the handheld computer in the driver’s cab.
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Daily orders and routes are transferred from your ERP package to the driver’s handheld.
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Your office team can monitor delivery activity in real time.
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The driver completes the delivery and prints out a ticket using the handheld’s big-button interface. The ticket displays your company header, the meter stamp and the final price – all generated from the handheld unit and the meter.
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All transaction data is transferred immediately through the dashboard to the ERP live environment, along with a signed POD.
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Your office team can account for every stock movement and every driver, issuing invoices straight away if required.
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The real-time overview enables you to redeploy resources to accommodate new orders, leading to enhanced customer service and satisfaction.
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Paper transactions are eliminated – creating greater accuracy, less duplication, reduced operational costs, paperless filing and an auditable sales trail.
Total Business Control
DreamTec Systems connects your fleet and control centre with a single, smart dashboard to stream a steady flow of real-time data from your business ERP to each driver’s handheld and back. Your data is always on the move. Your delivery standard never drops.
That means you have a clear view at any moment of your vehicles, stock movements, order status and processing. So you can take decisions that add value to your business, make life easy for your customers, and allow your drivers to focus on the road ahead.
See all vehicle and stock movements as they happen
You can with DreamTec, through a single, user-friendly, online dashboard. From this control centre, you can identify bottlenecks, reroute deliveries and respond to orders in real time, making your distribution activities razor sharp.
Track your fleet and stock to the last drop
You can account for every drop of fuel, knowing exactly where it was delivered and the quantity and duration of every pump. You can also detect any stock additions and generate stock movement reports. No other system lets you track and protect your assets in this way.
Manual paper-based systems are holding you back from exploring new geographies, taking on larger commercial contracts or building up a fleet. With no limit on fleet capacity, DreamTec Systems enables your business to expand quickly and efficiently, driving business growth.
Paper-based systems create many inefficiencies. Retrieving tickets from remote drivers or depots, lost dockets, reprinting order books after product or price changes, and manual data entry errors all add up. Delays, mistakes and miscalculations are a cost to your business.
With DreamTec Systems, every transaction is carried out and captured electronically. Data flows freely between your ERP system to the online dashboard to the driver’s handheld, so your business moves faster.
- Accurate prices downloaded daily to handheld means no last-minute sums for the driver and costs are correctly calculated on quantity delivered, not quantity ordered.
- All tickets, with a meter stamp and a customer signature, are stored securely in your ERP system so no more cumbersome and expensive paper-based storage.
Get the best out of every driver, and the most from every drop
Assess driver or depot performance and stock transactions in real time or for a given period with live online trail, map and grid views and reporting tools.
You can determine the progress, location and stock levels of any vehicle in your fleet at any time throughout the day and redeploy resources at the touch of a button. Since everything can be managed from your head office ERP, you don’t need local administration centres to service remote depots.
Communicate important messages or same-day orders with two-way messaging and establish accountability with a precise date and time log. All movement and transaction data is captured, transferred and stored electronically, giving your personnel more time to secure sales and make deliveries.
Prevent and detect fraud, protect stock and improve driver security
DreamTec Systems’ unique stock and GPS-enabled meter tracking function allows you to quickly identify discrepancies between tickets and pump readings. Stock anomalies like multi-drop drift can no longer slip under the radar.
Auditable evidence of stock and location data is captured and recorded electronically, providing you with the necessary information to substantiate any stock disparities and to quickly resolve customer disputes.
Tools for Driver Security
- Geofencing tool allows you to set specific parameters for an individual driver. If the truck exceeds this boundary, an alert is sent straight to the dashboard, enabling you to protect the safety of the driver and the integrity of your stock.
- Sealed delivery advises you immediately if any driver delivers stock outside a selected zone.
- Unplanned stops tool, you can input your chosen time limit for vehicle stops. The system instantly notifies you of any stop beyond this duration, safeguarding your stock and facilitating man-down tracking.
Take the delays, cost and errors out of invoicing
As soon as the driver submits a signed delivery ticket from the handheld, an electronic copy is sent to your ERP system and all transaction information is filed in the ERP sales ledger. Your finance team can then issue an invoice immediately – no more waiting for days or weeks for drivers to return dockets – and month-end accounting becomes a breeze. With DreamTec Systems your accounts are always up to date, debtor days are reduced and cash flow is improved.
Any adjustments to orders made out on the road are captured through the driver’s handheld and automatically stored in the ERP system. There is no need for duplication or reprocessing of information back in head office, saving you time and money.
Give your customers the right answers instantly
With real-time vehicle and stock tracking, you can instantly and definitively answer customer queries without disrupting the driver.
- View the live status of all orders and trucks and assign same-day requests to the driver’s route from your ERP software to the handheld device, depending on his location and available stock.
- Recall any transaction at the touch of a button using the calendar function. With the precise time, location and product details included, you can quickly resolve any delivery disputes and maintain more positive customer relations.
Turn raw data into business value
A selection of reporting and analysis tools help you to put information to work for your business
- Data analytics to allow month-on-month or year-on-year comparisons, configured by date, driver, depot or company- wide.
- Specialist reports on multi-drop drift, unplanned stops and irregular hours or distances are also facilitated, letting you examine activity through specific lenses.
- Generate heat maps to show the concentration of orders, or lack of them, in a particular zone over a specified period of time. Identify areas of lower distribution coverage for future marketing campaigns, along with any unprofitable accounts.
- Live benchmarking market comparison tool to calculate the average performance results from all our customers (* data presented anonymously) enabling you to pinpoint trends and create new learnings to improve your business.
Start with plug and play system integration
We have designed our system to integrate with over 50 different ERP and accounts packages. For any new packages, we work closely with your ERP supplier to deliver a seamless integration.
Upgrading your ERP software? Talk to us now for easy integration in parallel.
Unlike many of our competitors, we work to maximise your existing resources and integrate our system with your current meter printers, ensuring a simple, one-pass process for the driver and saving you money.
DreamTec Systems is a hybrid, on-premises and cloud-based system, offering the best of both worlds by keeping your customer data local and storing other information in the cloud. A small amount of hardware installation is involved but this is generally a very straightforward process.
- No hardwiring required. Installation can be done without an electrician.
- Easy-to-follow instructions – you can have each truck up and running within 30 minutes and driver training is not necessary.
- No third-party costs. Our dedicated support team is available to quickly troubleshoot the issue.
- Train-the-trainer onboard stock control installation. We’ll train your garage crew or run an on-site demo for office personnel.
Provide unlimited team access
The DreamTec Systems dashboard comes with unlimited user logins as standard (also via free Android and iOS app), so operations, transport, sales or finance department can all connect to the online dashboard at no additional cost.
As required, we can restrict access to the system by depot, department or individual personnel. Avoid vendor lock-In and unfavourable contracts. We want you to choose to continue doing business with us. So we offer our hardware at a fair price and then charge a monthly maintenance and service fee. We also extend considerable discounts for large orders.
You can walk away at any stage, but we’re proud to say that not a single customer ever has.
“DreamTec Systems gives me complete transparency over what activity is going on in the field.”
DreamTec Systems ahas helped to transform our customer’s businesses.
Learn about their experiences of working with us on our client case studies.
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